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Events > Europe South Consular Conference 2024
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Europe South Consular Conference 2024

FCDO Charging codes

Please read the following carefully and see which charging instructions apply to you. 

If you have any problems or are unsure about charging, please speak to a member of the Network Team 

 


                                         

   For frontline staff attending the conference , the following applies: 

  • All expenses (Flights/ travel costs, hotel accommodation, meals etc.) are covered by the ESN Conference budget and should be charged to HERA using the following: Please start each description line with " CONF: ". Cost Centre = 1060210351. Analysis 1 = 106021071. Choose account code from the dropdown list i.e. "Meals" or "Travel - Post Air" .
  • You should not have to pay anything at the hotel upon checkout unless you booked personal stay, asked for a double occupancy room or used a service such as the mini bar/ room service.

 


 

   For guests and speakers (within the FCDO) attending the ESN Conference, the following applies: 

  • Travel to be covered by your own budget
  • Hotel accommodation and expenses are covered by the ESN Conference budget and you should not have to pay anything upon checkout 
  • All remaining expenses can be charged to ESN Conference budget via HERA: Please start each description line with " CONF: " Cost centre = 1060210351. Analyisis 1 = 106021071. Choose account code from the drop down list i.e. "Meals"

 


 

   For CRD, CROMs and Network Team, the following applies: 

  • Travel to be covered by your own respective budgets
  • Hotel accommodation and the group dinner will be covered by the ESN Conference budget 
  • All remaining expenses to your own budgets 

 

Note: the : sign after CONF: in description box is important on HERA as this is how the team filter results... so please do be careful to include it 

 

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