FCDO Charging codes
Please read the following carefully and see which charging instructions apply to you.
If you have any problems or are unsure about charging, please speak to a member of the Network Team
For frontline staff attending the conference , the following applies:
- All expenses (Flights/ travel costs, hotel accommodation, meals etc.) are covered by the ESN Conference budget and should be charged to HERA using the following: Please start each description line with " CONF: ". Cost Centre = 1060210351. Analysis 1 = 106021071. Choose account code from the dropdown list i.e. "Meals" or "Travel - Post Air" .
- You should not have to pay anything at the hotel upon checkout unless you booked personal stay, asked for a double occupancy room or used a service such as the mini bar/ room service.
For guests and speakers (within the FCDO) attending the ESN Conference, the following applies:
- Travel to be covered by your own budget
- Hotel accommodation and expenses are covered by the ESN Conference budget and you should not have to pay anything upon checkout
- All remaining expenses can be charged to ESN Conference budget via HERA: Please start each description line with " CONF: " Cost centre = 1060210351. Analyisis 1 = 106021071. Choose account code from the drop down list i.e. "Meals"
For CRD, CROMs and Network Team, the following applies:
- Travel to be covered by your own respective budgets
- Hotel accommodation and the group dinner will be covered by the ESN Conference budget
- All remaining expenses to your own budgets
Note: the : sign after CONF: in description box is important on HERA as this is how the team filter results... so please do be careful to include it
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