26th Annual Meeting of the European Charcot Foundation, 15 - 17 November 2018, Baveno (IT)
 

Annual Meeting Registration


Registration for the 26th Annual Meeting is now open!
Register now to secure your seat.

The number of places available for the 26th Annual Meeting is limited.
Please note pre-registration is mandatory and registration will be done on a first come, first serve basis.
We accept individual registrations and group registrations.

Registration Fee:

(all fees are in euro, including applicable VAT)

 

Early Bird Fee

until 31 July 2018

 Regular Fee

1 August until 31 October 2018

On-site Fee

as from 1 November 2018

Meeting Delegate Package 

 € 700 € 800 € 900

Young Investigator* with poster 

€ 150
(Free registration for the first 40 Young Investigator registrations)

€ 200
(Free registration for the first 40 Young Investigator registrations)
 € 250

Young Investigator* without poster 

 € 550  € 650 € 800

The Registration Fee includes:

  • Admittance to the 26th Annual Meeting Sessions and all Satellite Symposia
  • Admittance to the Poster area
  • Scientific Networking Cocktail
  • All lunches and coffee breaks on Thursday, Friday and Saturday
  • Meeting folder and entrance badge
  • Access to the final program and the 26th Annual Meeting Application
  • Access to the Live Stream
* Young Investigators are born in 1983 or after.

Young Investigators may be requested to present their identity card or passport when picking up their badge at the registration desk.

A registration cannot be shared by two or more participants. As such, only the participant whose name appears in the registration file may pick up the badge on-site and no substitutions will be allowed once the badge has been picked up.

Admittance to the welcome cocktail on Thursday 15 November 2018 is included in the Registration Fee, however, pre-registration is mandatory.

Individual Registration

Individual Annual Meeting registrations should be made online and are available until Sunday 11 November 2018.

As from Monday 12 November 2018, only on-site registration is possible, subject to availability.

To register, please use the "Register"-button and choose:
  • "New Registration" if you wish to start a new Annual Meeting registration.
  • "Modify Registration" if you wish to modify an existing registration.
    Only non-paying items can be modified.

    Please consult the Cancellation Policy on this website for more information.

To register the following obligatory information is required:
  • Title
  • First Name
  • Last Name
  • Organisation / Institution
  • Country
  • Type (options to choose from):
    • Researcher and/or Clinical Practitioner
    • Institution (fe. NGO, public authority, non-profit, government, ...)
    • Industry
  • Discipline (options to choose from):
    • General Neurologist
    • Neurologist - MS Specialist
    • Neurologist in Training
    • Medical Doctor
    • Paramedical Professional

Non-obligatory information requested:

  • Gender
  • Street
  • Postal Code
  • City
  • Email address (for the sole purpose of sending the certificates of attendance, it is strongly recommended to provide the delegate's email address if different from the main email address)

Each delegate will receive an email confirmation upon completing the registration. Please save this email, it includes the link and reference number required in case you would like to view or modify your registration.

Your official registration voucher with bar code will be sent via email approximately one month before the start of the Annual Meeting.  Should you not have received your voucher by Wednesday 7 November 2018, please contact the Operational and Administrative Secretariat.



Group Registration

If you are making a registration for more than one person, you can make use of the option to make a group registration. 

Group registrations can be made online and are available until Wednesday 31 October 2018. We strongly advice to start your group registration by 15 October 2018 latest.

One invoice will be created for the entire group.

The group registration is only valid after the full payment for the group registration has been received.

The early bird rate will only apply to participants whose payment is received by the Operational and Administrative Secretariat before 1 August 2018.  After from 1 August 2018, the participants will be charged at the regular rate.

The regular rate will only apply to participants whose payment is received by the Operational and Administrative Secretariat before 1 November 2018. As from 1 November 2018, the participants will be charged at the on-site rate.

It is strongly advised to provide an email address for each group delegate.  Those email addresses will only be used for the sole purpose of sending the certificates of attendance.  All other communication will go via the main email address provided.

To register, please use the "Register"-button and choose:
  • "New Registration" if you wish to start a new Group Registration

  • "Modify Registration" if you wish to modify or complete an existing Group Registration.
    Only non-paying items can be modified. 
    Please consult the Cancellation Policy on this website for more information.
To register a group, the following obligatory information is required for each of the group delegates:
  • Title
  • First Name
  • Last Name
  • Organisation / Institution
  • Country
  • Type (options to choose from):
    • Researcher and/or Clinical Practitioner
    • Institution (fe. NGO, public authority, non-profit, government, ...)
    • Industry
  • Discipline (options to choose from):
    • General Neurologist
    • Neurologist - MS Specialist
    • Neurologist in Training
    • Medical Doctor
    • Paramedical Professional
    • Industry / Institution Representative
Non-obligatory information requested for each of the group delegates:
  • Gender
  • Street
  • Postal Code
  • City
  • Email address (for the sole purpose of sending the certificates of attendance it is strongly recommended to provide the delegates' email addresses)

An email confirmation will be sent to the main email address upon completing the group registration.  Please save this email, it includes the link and reference number the group responsible will need to complete registrations.
All registrations part of the group registration should be completed by Wednesday 31 October 2018 latest.  As from 1 November 2018, a name change fee of € 100 (excluding VAT) will apply.
The official registration vouchers with bar code for each of the group delegates will be sent to the group responsible on 2 November 2018 or earlier upon request.
The group responsible should inform the Operational and Administrative Secretariat by Wednesday 31 October 2018 latest wether or not a group pick up of the Annual Meeting materials is needed.



Name Changes

Name changes (for individual registrations, group registrations and hotel reservations) are accepted until Wednesday 31 October 2018.

Name changes can be done by the Group Responsible or the Individual Delegate online (modify registration).

Name changes after 31 October 2018 are subject to a fee of € 100 (excluding VAT).

Cancellation Policy

After receipt of the confirmation email of the individual or group registrations, 100% cancellation costs apply (no refunds).

Cancellations have to be made in writing to the Operational and Administrative Secretariat by email (charcot@seauton-international.com).

A cancelled individual or group registration, can be taken over by another participant (= name change) until Wednesday 31 October 2018.

Special cases
  • In the event an abstract has been rejected, Young Investigators born after 1983 can decide to either cancel their registration free of charge and get refunded or confirm their registration by paying the registration fee as mentioned on the invoice.

  • For Investigators born before 1983 the standard cancellation policy applies.



Registration & Hospitality Desk

Individual badges and meeting materials can be collected from the Registration & Hospitality Desk, located in the Meeting Lobby of Grand Hotel Dino.

The registration voucher you receive by email is the confirmation of your registration and a proof of payment of the registration fee.

In order to collect your badge and meeting materials, please present your registration voucher (with barcode) or passport/ID at the Registration & Hospitality Desk on:

Thursday 15 November 2018 between 09:00 and 19:15
Friday 16 November 2018 between 08:00 and 19:15
Saturday 17 November 2018 between 07:00 and 13:00

For groups, collection of the badges and meeting materials by the group responsible can be organized, upon request, on:

Wednesday 14 November 2018 between 16:00 and 18:00
Thursday 15 November 2018 between 08:00 and 14:00

Please note:
  • In order to pick-up the badge, the registration voucher (with barcode) or passport/ID of the delegate must be shown.
  • The group responsible should inform the Operational and Administrative Secretariat by Wednesday 31 October 2018 latest wether or not a group pick up of the Annual Meeting materials is needed.
  • For group pick-ups, the person picking up the badges will be requested to show a passport/ID and to provide a mobile phone number to contact in case questions arise after collection of the badges and meeting materials.