Info A- Z
RIMS-member
Abstract Submission
- The submission of abstracts is welcome and highly appreciated
- Abstracts should be submitted via the available link on the conference website
- All submitted abstracts that fulfill the submission criteria, will be screened and considered for presentation by reviewers, appointed by the Scientific Committee, which will send a notification regarding acceptance or rejection of abstracts to the submitting author via e-mail
- Accepted abstracts are published in the Multiple Sclerosis Journal after the conference
- There is no cost linked to abstract submission or poster presentation
- Late breaking abstracts will not be accepted
- Posters are displayed on an online platform
Deadlines
Abstract Submission Deadline Wednesday 19 February, 2020 (23:59 CET)
Abstract Submission Feedback Tuesday 10 March, 2020
Accreditation
The RIMS Annual Conference requested European CME credits (ECMEC) at the European Accreditation Council for Continuing Medical Education (EACCME). We will keep you informed.
Awards for best poster presentation
There are Awards for both best Poster and best Oral presentation.
Detailed information on the procedure and awards will available on the conference website.
Cancellation Policy
After receipt of the confirmation of the individual or group registrations and/or hotel reservation, 100% cancellation costs apply (no refunds). Cancellations have to be made in writing to the Conference Secretariat via rims-events@seauton-international.com.
A cancelled registration can be taken over by another participant (= name change) until Tuesday 3 November, 2020. After this date a name change fee of € 50 including 21% VAT is applicable.
Modifications to your conference registration are only possible to non-paying items.
Conference Registration
A Conference Registration includes:
- Admittance to the Digital Conference sessions (4th December - 5th December, 2020)
- Admittance to the online poster area
- Access to the online publication of the Multiple Sclerosis Journal
- Access to the final programme
Individual Annual Conference Registrations
Individual Annual Conference Registrations should be made online and are available until the day of the Digital Conference. If you already registered for the Annual RIMS Conference, your registration will be automatically transferred to the Conference in December. You will receive a reimbursement of the reduced registration fee.
The registration cannot be shared by two or more participants. As such, only the participant who registered for the conference can use the link to the Digital Conference.
RIMS-member
Participants are RIMS members if they are an Individual Member at the time of registration or if their respective organisation is a RIMS member at the time of registration.
Proof of membership will be requested when registering (Membership ID).
Maximum six participants per Member Center can register at the reduced fee. Six promotional codes will be communicated to each Member Center that was a Member in 2019 or becomes a Member in 2020.
If potential delegates plan to renew their Membership and wish to register, they can use a dummy Membership ID (TTTI for an Individual Member and TTTC for a delegate from a Member Center), after which the Secretariat will contact you to follow-up on your membership. The Individual Membership fee or the Membership Fee of the Center will have to be paid before the start of the Conference to gain access to the Conference.
Group Annual Conference Registrations
If you are making a booking for somebody else or for more than one person, you are considered the group responsible. Please note that the group responsible is not registered for the Conference. In case the group responsible wishes to attend the conference, he/she needs to register as a delegate as well.
One invoice will be created for the entire group.
The group registration is only valid after the full payment for the group registration has been received.
Every group delegate requires a personal e-mail address, double e-mail addresses will not be accepted.
Teaching Course or PhD session Registration
Teaching Courses and PhD session will not take place due to the digital character of the Conference.
Certificate of Attendance
A certificate of attendance will be sent by email after the Annual Conference.
RIMS Digital Conference
If you already registered for the Annual RIMS Conference, your registration will be automatically transferred to the Conference in December. You will receive a reimbursement of the reduced registration fee.
A link to attend the Annual RIMS Digital Conference will be shared to all participants a few days before the Conference.
Language
The official language of the Annual Conference is English.
Payment policy
Please note that your registration will only be valid once full payment is received by the Conference Secretariat. Priority to activities with limited capacity will be given to those who have paid in full.
All invoices issued must be paid before the Annual Conference. All amounts are in euro. Payments can be made by credit card or bank transfer (for groups only) through a secured page on the Annual Conference website.
All charges for payment transactions are the responsibility of the participant and should be paid at source in addition to the registration fees.
Invoices are only sent by email.
Special requests for the processing of the invoice should kindly be submitted in writing to the Operational and Administrative Secretariat. For the reissuing of invoices € 120 (incl. VAT) will be charged.
Online payments are accepted by Credit Card: Visa, MasterCard or American Express
Permission to contact and to store personal data
Individual delegates will be contacted by the Conference Secretariat with regards to their registration to the Annual Conference (registration, programme updates, certificate of attendance, …).
The Conference Secretariat will not contact group delegates with regards to their registration to the Annual Conference.
The Conference Secretariat will only contact group delegates with regards to the procedure to obtain the certificate of attendance (accreditation).
When registering to the Annual Conference of RIMS, participants can agree (opt-in):
• to receive email communications from RIMS to be informed about its future Annual Conferences and other activities.
• that their contact information may be shared with the partners or supporting organisations for the purpose of providing them information regarding MS products or services or sending them by-invitation only special events or SIG’s.
Please note that your personal data will be kept by the Operational and Administrative Secretariat for the upcoming three years, if you choose to give us the permission to send you e-mails about RIMS' Annual Conference and other activities.
The Conference Secretariat (rims-events@seauton-international.com) can be contacted when delegates wish to delete or modify the registered information (i.e. name + surname + e-mail).
Validity
If one or more provisions of this Specific A-Z Terms & Conditions is found to be invalid, illegal or unenforceable (in whole or in part), the remainder of the provision and of this Specific Terms & Conditions shall not be affected and shall continue in full force and effect as if the invalid, illegal or unenforceable provision(s) had never existed.
