Practical Information
Venue
2-3 June 2022
The main conference will take place at Square Meeting Center. For more information regarding the venue location, please visit the website.
The conference starts at 13:30 CET on June 2, 2022. A registration desk will be open at the venue 1 hour in advance. All the registration desk you will receive your badge and you will be kindly asked to sign an attendance list.
Square Meeting Center
Rue Ravenstein 2
Brussels, Belgium
The side events will be indicated in the agenda. Please find the final agenda in PDF HERE.
Catering and Social Events
Lunch and the coffee breaks will be provided for all the registered participants on site. Participants are invited to a dinner that will take place on 2 June 2022. The dinner location is to be communicated at the later stage.
Travel arrangements for the sponsored participants
The participant will receive a travel proposition from the travel agency. Once received, please check for convenience and name spelling and then return it to the travel agent with your approval/confirmation. After your written confirmation, you will receive an electronically issued ticket - no paper ticket. Always carefully review your name, dates, destinations and your suitcase allowance on the tickets for both ways. The correction procedures at the airport sometimes require a reissue fee, and it can be especially stressful when multiple airlines are involved as they all need to agree on the change.
Planned arrival 2 June 2022, departure 4 June 2022.
Visa
The European External Action Service is covering the expenses related to visa application.
Should you want to apply for the reimbursement of the visa cost, you will have to provide us with the following documents:
(1) Copy of your visa from your passport
(2) Original receipt from the embassy/travel agency with the amount
(3) Passport copy
Accommodation
The accommodation cost of the invited participants will be partially covered by the EEAS. The organisers have blocked rooms at the Motel One Hotel, which is located near the main venue. The registered participants will receive the detailed information regarding the specific room rate and the booking instructions by email. In case of any further questions, please do not hesitate to contact Ms. Vira Grygorenko via vira.grygorenko@cecoforma.com .
Transfer
The transfer should be arranged by the participants privately. Practical information on how to get to the hotel will be provided upon registration.
COVID-19
The entry rules for the passangers arriving to Brussels from abroad.
1. Belgian governement doesnt empose any COVOD-related measures for the travelers at the moment. You will find more COVID-19 related information on the official website of the Belgian government.
For more details please contact Ms. Vira Grygorenko.
Insurance
Please note that participants are not insured by EEAS. Private insurance arrangements are recomended.
Cancellation
If you have to cancel your attendance, we kindly ask you to inform us as soon as possible, by sending an e-mail to vira.grygorenko@cecoforma.com to give another participant the possibility to join the event.
Kind regards,
The organisation team
Ms. Vira Grygorenko
Project Manager
M +32 473 17 11 04
vira.grygorenko@cecoforma.com