Terms and Conditions

1. Sponsors and Advertisers - invoices are payable on receipt of tax invoice to secure your requirements.

2. Exhibitors - Full payment for exhibition booths is required upon completing the booth selection process. If payment is not received, the booth will be released. Reservation deadline for early-bird discount is 31st October 2024, and the payment must have been received no later than 15th November 2024, otherwise usual booth prices will apply.

3. Full payment of all invoices, including your representative/s registration and related fees, must be received prior to commencement of the Conference to ensure admittance to the Event, unless by prior approval.

4. All prices quoted exclude VAT.

5. The Organising Committee reserves the right to refuse an application. 

6. The Organiser will endeavour to meet all your selected participation requirements. If your selected requirement/s is not available, the Organiser will contact you as soon as possible to discuss alternatives.

7. Booth cancellations must be in writing. Deposit less a cancellation fee of £500 will be refunded only if the booth can be re-sold after 15th April 2025. 

8. Participants agree to fulfil all their obligations in regard to deadlines and the provision of correct documentation as required by the Organiser, thus ensuring all the Participation's entitlements can be met.

9. Sponsors and Exhibitors agree to abide by such conditions as laid down by the Organising Committee and agree not to violate any of the lease conditions of the building in which the Conference is being held.

10. If the Sponsor/Exhibitor fails to comply with any of the rules and regulations laid down, or any requirements stipulated, the Organiser has the right to sell the space or enlist a replacement Sponsor/Exhibitor, and the Sponsor/Exhibitor will forfeit all monies paid.

11. Acknowledgement of Sponsors in the Programme Book is dependent upon the date of the Sponsor's booking, provision of the Sponsor's logo and printing date of the book. 

12. All signage, collateral, advertisements and any other artwork for any participant must be provided to the Organiser for approval. The Organiser reserves the right to reject anything that it considers inappropriate.

13. The Organiser reserves the right to redesign the floor plan to the benefit of Exhibitors, as it sees fit.

14. Exhibitors must have third party liability insurance cover. A Certificate is to be provided on request. 

15. Exhibitors must not erect any sign, display or obstruction which intrudes into any adjoining Exhibitors' space or affects the safety of the venue.

16. Exhibitors must not damage in any way the walls, floors, ceilings or any surface of the exhibition area or the Exhibitor will be liable for all associated charges due to the venue.

17. The Organiser accepts no responsibility whatsoever for any actions, suits, proceedings, claims, demands, costs and expenses, which may arise from the supply of samples or other material by participating Sponsors/Exhibitors to any person. 

18. The Organiser will take all precautions it considers necessary for the protection and security of exhibited articles, but will not be responsible for the safety, loss, damage or compensation of any exhibit or other property under any circumstances whatsoever.

19. Participants must not on-sell sponsorship opportunities, sublet exhibition tables or display products or programs that have not been officially endorsed by their company without the prior approval of the Organiser.

20. Cancellation of sponsorships and exhibition space (& booths) will incur a minimum of £500 cancellation fee of the total cost of the original invoice. If the item (sponsorships and exhibition space) is not replaced by another entity the organisers reserve the right to implement a 100% cancellation fee of the item.