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COP26 - How to get involved

 

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The opportunities

This pages outlines the opportunities for involvement via the UK Government at COP26.
 
Exhibition spaces & creative installations

 

1. Use of event spaces

We are looking for event proposals that bring the issues and themes of climate change and climate action to life - engaging audiences and prompting action & debate.
 
At COP26, we will be able to provide event spaces both within the Blue Zone (the UK Pavilion and the Action Zone) and the Green Zone for organisations to host workshops, panel discussions, and keynote speeches. We are equally keen to hear of proposals that look to be more dynamic and interactive in format, particularly around virtual participation.
 
These spaces are flexible and, dependent on layout, can host an audience of up to 200 (in the Blue Zone this audience would be subject to UNFCCC accreditation). Please state in your proposal the duration of the event. Where possible we would encourage proposals to be one hour in duration. 
 
The COP26 team will allocate successful proposals to the most appropriate event space in the Blue Zone or Green Zone.
 
The event space will be provided free of charge, alongside a basic package including power, lighting, set-up, AV, technical staff and WiFi provision. Organisations will be responsible for any additional costs associated with the event e.g. travel and speaker fees. Catering can be provided at a cost.
 

2. Use of the IMAX cinema

Within the Green Zone, there is an opportunity to utilise the IMAX cinema auditorium to showcase films, documentaries and creative content. This is a 370 capacity space which also includes a stage area, offering a unique event experience to showcase digital content as well as more traditional event formats such as panel discussions and speeches. Panel discussions for a maximum of four individuals and a host can be facilitated in the space.
 
We are keen to hear from organisations who have dynamic and engaging content that would be suitable for use in this event space.
 
The auditorium space will be provided free of charge, alongside a basic package including power, lighting, set-up, AV, technical staff and WiFi provision. Use of the IMAX screen will require further discussions. Organisations will be responsible for any additional costs associated with the event e.g. travel, expenses, speaker fees, and re-formatting of content.

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3. Use of the Planetarium

Within the Green Zone, there is an excellent opportunity to utilise the Planetarium to really engage audiences in a way unseen before at a COP.
 
Able to seat 115 people, this space is Scotland’s first and largest fulldome digital planetarium - allowing audiences to visualise the universe in three dimensions. The system can show 360º fulldome films, projected in HD across the 15m dome.
 
This space provides significant opportunities to showcase unique and truly captivating content. 
 
The space will be provided free of charge, alongside a basic package including power, lighting, set-up, AV, technical staff and WiFi  provision. Organisations will be responsible for any additional costs associated with the event e.g. travel, expenses, speaker fees, and re-formatting of content.
 

4. Management of well-being spaces

Space at the COP26 Summit will be allocated to provide well-being support and services to attendees. This could include offering mindfulness workshops, yoga classes, and periods of reflection. 
 
We are keen to hear from organisations who would be interested in delivering a well-being space, which would include the daily management, programming, and resourcing. The space should be in operation throughout the course of the Summit (1-12 November 2021), and between the hours of 08:00 and 17:00. 
 
Proposals should outline, where appropriate, the relevant qualifications or insurances. 
 
It is anticipated that the Summit will host three well-being spaces. Organisations can apply to manage multiple spaces, or just one.
 
The space will be provided free of charge, alongside a basic package including power, lighting and WiFi. Organisations will be responsible for any additional costs associated with the event e.g. programming, staffing, AV, technical staff, travel, expenses, and speaker fees. Catering can be provided at a cost.
 
 

5.1 Exhibition space for two weeks

In the Green Zone a number of exhibition spaces are available for organisations. As a public-facing venue, we are keen to receive proposals that engage audiences with the themes of climate change and climate action through interaction and participation. We see this two week showcase zone as a hub of tactile and immersive activity.
 
There are two showcase opportunities available. Please state in your proposal your preference and provide an indication of floor space required.
 
  • A 2x2m2 stand, alongside a basic package including power, lighting, one table, two stools, branding opportunity, WiFi provision, and a 55 inch plasma screen.
     
  • Floor space, alongside a basic package including power, lighting and WiFi provision. Stand build, AV and additional requirements must be funded by the organisation.

Organisations will be responsible for any additional costs associated with their exhibitions e.g. production, transportation, expenses and speaker fees.

Successful proposals will be allocated with stand or floor space free-of-charge for the duration of the Summit (1-12 November inclusive) and should be in operation for the duration of that period.
 


5.2 Exhibition space for one or two days

The Green Zone aims to facilitate discussion and engagement, and we’ve heard how important it is for organisations to have a focal point for convening attendees and having  conversations. 
 
A number of stalls will be provided free of charge to use for one or two days, depending on demand, over the course of the Summit. These are spaces for dialogue and conversation, and might be of interest specifically for NGOs, trade bodies, and youth organisations.
 
It is anticipated that stands will measure approximately 2x2m2, alongside a basic package including power, lighting, WiFi provision, one table, four stools, and one 55 inch plasma screen. Organisations will be responsible for any additional costs associated with the event e.g. travel and expenses etc.
 
 

5.3 Exhibition space for technology and innovation showcasing

Across the COP26 Summit, there will be showcasing opportunities focusing on technology and Mission Innovation partners. This could include zero emission vehicles, clean energy demonstrators, hydrogen fuel cells, new batteries, nanotechnology, shipping and airplane models, and net-zero steel factories prototypes. These opportunities span both inside the venues and in the outside surrounding spaces. 
 
Spaces will be provided inside the venues free of charge, alongside a basic package including power, lighting, production, and WiFi provision. Organisations will be responsible for any additional costs associated with the exhibition e.g. technical set-up/installation, transportation, travel, expenses.
 
For exhibitions in external spaces around the venues, spaces will be provided free of charge, but further discussion will be required with successful applicants regarding requirements and any associated costs. Organisations will be responsible for any additional costs associated with the exhibition e.g. technical set-up/installation, transportation, travel, and expenses.
 

5.4 Exhibition space for creative installations

There is scope across the COP26 Summit to exhibit sculptures and creative installations.
 
We are are looking to maximise all of the available space both inside and outside the venues to engage audiences in creative responses to the themes of climate change, and are keen to receive innovative and engaging proposals. 
 
Spaces will be provided free of charge, but will need to discuss with successful applicants requirements and any associated costs. Organisations will be responsible for any additional costs associated with the exhibition e.g. technical set-up/installation, transportation, travel, and expenses.
 

6. Photography, illustration and design display space

COP26 provides significant opportunities to display photography, illustration and graphic design - both within the Blue Zone and Green Zone. This could be through a themed exhibition of one of many artists within a venue.
 
We are keen to hear from organisations, photographers and artists who have artwork they wish to showcase at the Summit, or who are looking to produce artwork in the run-up to COP26. 
 
Showcasing space will be provided free of charge. Offers of artwork and imagery should be made without expectation of payment, and there is no funding available for projects or artist expenses. 
 
 

7. Gardens & use of the outside space

There is scope in both the Blue and Green Zones to utilise space outside the venues, and we are keen to maximise the opportunities that this space presents. This could be for example to demonstrate sustainable land use, or to create gardens that showcase UK plants and wildlife.
 
We are keen to see proposals that are innovative, eye-catching and relevant to COP26. Proposals need to be mindful of the location, time of year and associated weather. Please state in your proposal the area of space ideally required.
 
Proposals that focus on creative installations or showcase UK technology & innovation should apply through the “Exhibition Space for Creative Installations” or “Exhibition Space For Technology & Innovation Showcasing” opportunities previously outlined.
 
We will be providing space free of charge, but will need to discuss with successful applicants requirements and any associated costs. Organisations will be responsible for associated costs e.g. set-up/installation, transportation, travel, and expenses.
 
 

8. Arts & cultural performance space

COP26 will be a global event, and presents a significant opportunity to showcase UK and international cultural performances and institutions - in both the Blue and Green Zones.
 
We are keen to hear from orchestras, theatres, performing arts groups, musicians, poets and others who can provide content to welcome delegates to COP26, and give the Summit a sense of dynamism, inclusivity, and global engagement.
 
The event platform will be provided free of charge, but further discussion will be required with successful applicants regarding requirements and any associated costs which may need to be covered by the applicant.
 
 
 
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