UK at COP30
Digital showcasing - Guidance for applicants
If your organisation is interested in applying, please read the following guidance on the eligibility criteria and application process carefully..
Details of the showcasing opportunity are available here.
The deadline for applications is 12 noon (BST) on Monday 23rd June 2025.
Who Can Apply?
- UK businesses with under 500 employees
- UK Non-Government Organisations (NGOs)*
- UK Not-for-Profit organisations (NfPs)*
*Definitions
These include:
- Social enterprises
- Charities / civil society organisations
- Academic institutions (primary, higher and further education)
- Science and research institutions
- Religious and faith-based institutions
- Museums, sports, community or cultural groups
Your organisation:
- Should be registered with a UK registration body, such as Companies House or The Charity Commission, or with the Schools and Colleges register in England.
There is an option on the form to explain if you are not.
- Must have a UK base and address. This could be one of several addresses for your organisation but, as we are promoting UK leadership and innovation, your organisation must have a UK branch.
- Must deliver a tangible, evidence-based product, service, initiative or action with positive climate-related outcomes.
Assessment
We will be assessing applications on climate credentials, the nature of your product, service, action or initiative, as well as diversity, regional representation and sector.
Information sessions
If you have any questions, there will be two information sessions held via MS Teams on:
- Wednesday 4th June at 13:30-14:30 BST
- Thursday 12th June at 11:00-12:00 BST
If you would like to attend, please email copukpavilion@energysecurity.gov.uk with your preferred date.
Application form
Applications must be submitted via this form.
You cannot save the form and return to it later. However, you can navigate between pages during completion.
We therefore recommend that you complete the form in one sitting and keep a record of your responses.
Page 1 - Your Details
- Name, job title, email address and phone number
Please provide details of the person best placed to discuss the application.
Page 2 - Organisation Details
- Organisation name
- UK Address
- Website
- Organisation type
- Number of employees (for Businesses only)
- Industry/sector
- Region (where the largest element of your organisation is based)
- Professional body and number
If your organistion is registered with a professional UK body, please state the name of the body and your organisation's reference number or unique identifier.
Professional bodies include: the Charity Commission, Companies House, Department for Education number, URN (Unique Reference Number), UKPRN (UK Provider Reference Number), LAESTAB (local authority establishment number) and HMRC.
If your organisation is not registered with a body, for example due to its small size or structure, there is an option to explain why.
How is diversity reflected in your business?
Please outline, in 200 words or less, how diversity is reflected in your organisation and/or the inclusivity of the product, service, or initiatives and actions that it takes.
This could include representation, or recognition, of:
- Gender
- Sexual orientation
- Sex
- Disability
- Geographic areas
- Marriage and civil partnership
- Age
- Race
- Religion or belief
- Ethnicity
- Socio-economic background
- Pregnancy and maternity
Page 3 - Climate Criteria
Select your organisation type to view the climate criteria relevant to your application.
UK Businesses:
-
Businesses between 1-249 employees must be signed up to Race to Zero via the SME Climate Hub.
-
Businesses between 250-499 employees must be signed up to Race to Zero and/or Science Based Targets.
Your registration will be verified using the Race to Zero database and SME Climate hub. If you are not signed up to either of these standards, you must email us with a letter from your board to confirm your intention to register. All businesses must be signed up and verified by Friday 22nd August 2025.
Other types of organisation will only need to complete question 14.
Sustainability
In 200 words or less, please provide details of your organisation's approach to sustainability and the environment, providing specific examples where possible. This could include implementation of sustainable practices and initiatives and/or externally validated reporting.
This is an opportunity to let us know if your organisation has specific climate commitments; however they are not a mandatory requirement. Smaller organisations may not have formal reports but please use this section to outline what standards or measures, formal or informal, your organisation adheres to in relation to sustainability and climate change.
Page 4 - Your Showcase
- Have you had any involvement at a COP before?
- For businesses only - Can you confirm that your product or service is market-ready?
- Will your showreel be created from existing material?
- Additional information you feel would be relevant to this application - for example, links to specific web pages or YouTube videos
If you have any concerns about whether your showcase meets our criteria, please email us at copukpavilion@energysecurity.gov.uk.
Describe your product, service, initiative or action
Please include the following, in a maximum of 250 words:
- The purpose of the product, service, initiative or action
- The intended user and/or beneficiaries
- How it will help tackle climate change
- How it is linked to the UK
- How it is being implemented, for example by including a case study
- How your showreel will be unique, dynamic and compelling
Showreel content
We are seeking unique, dynamic and compelling showreels which tell the story of your product or service in 90 seconds.
In a maximum of 250 words, please explain how the elements described above will be incorporated within an eye-catching showreel?
Page 5 - On submission
You will be asked to confirm that your proposal is truthful, your own work, is not copied, does not contain any third-party materials and/or content that you do not have permission to use, does not infringe the rights of any other party and is not otherwise obscene, defamatory or in breach of any applicable legislation or regulation.
Next steps
Applications close at 12 noon (BST) on Monday 23rd June 2025. We aim to inform successful applicants by mid-July, with final reels due to be submitted by 26 August 2025. Due to anticipated volume, we will be unable to respond to unsuccessful applicants.
Showreel - Technical requirements
We will provide additional guidance to successful applicants but all showreels must:
- Be a maximum of 90 seconds in length
- Be in 4k resolution (3,840 x 2,160)
- Have subtitles (it cannot rely on sound)
- Feature a QR code linking to further information
Please refer to the reel from the Ashden project for an example.
Additional information
- Please note that this showcasing opportunity does not provide UN accreditation or access to the Blue Zone, Green Zone or the UK Pavilion.
- We cannot confirm how many organisations will be selected and we are unable to provide feedback to unsuccessful applications.
- Please note that DESNZ reserves the right not to progress with a showcase at any stage.
- We will process and secure data submitted in accordance with our Privacy Notice.
Contact us
Should you have any queries, please contact the digital showcasing team on copukpavilion@energysecurity.gov.uk.
Organisation definitions
Non Government Organisation
An NGO is defined as a non-profit organisation, group or institution that operates independently from a Government and has humanitarian or development objectives. (Source: UNDP)
Not For Profit
A not-for-profit organisation is a business that aims to do something other than to make profit for the owners, such as providing a public service or helping people. It needs to make enough money to cover its costs, but any surplus is reinvested into the business or used in other ways. One example of a type of not-for-profit organisation is a charity. Charities are businesses whose aim is to raise money for good causes, or to help people, animals and the environment.
Another type of not-for-profit organisation is a social enterprise, whose aim is to help society. Social enterprises make money by selling products or services like a traditional for-profit business but they use their profits to benefit society. (Source: BBC)
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