For visitors

Where is the conference held and how do I get there?

The conference is held in the Arctic city of Tromsø, situated at 69 degrees north. The city has a population of about 80 000 inhabitants. Tromsø is a modern Arctic city with a major university, a lively city centre, and a high number of restaurants, cafés and shopping possibilities.

The easiest way to reach Tromsø is by flying there. There are approximately 10 flights from Oslo, the capital of Norway, each day. The flight to from Oslo to Tromsø only take 2 hours. There are also a number of direct international flights, including from London Gatwick, Dusseldorf and Helsinki. 

The main venue is Clarion Hotel the Edge, although other activities happen in locations across the city. Clarion Hotel the Edge is located in the downtown city centre. There are regular buses from the airport to various locations in the city centre. The best way to look at timetables and book bus tickets is to download the Troms Reise app. The trip from the airport to the city centre is about 15 minutes with bus number 42, 40 and 24. 

You can also get a taxi from the airport to the conference venue or your hotel. Prices vary and we recommend that you ask for an approximate value before booking. Taxis are also available directly outside the airport.

How much will it cost?

Registration

The daily registration fee includes access to all conference sessions (Big Picture and Science) for the day(s) you have selected during registration.  It also includes all the side events occurring on the days you have paid for.

Students should register with the reduced price option. No meals or evening events included in the offer. 

All prices are in Norwegian krone (NOK). All prices include VAT at 25%.

Price of digital participation:  2 000 NOK

Lunch  is NOT included in the registration fee. You will be able to purchase buffet lunch from the conference hotel. Lunch will be a set price of 350 NOK from all vendors. Tickets can be purchased from the online registration system or directly from the conference hotels.

The reception dinner is an additional cost of 770 NOK, please select this option on the registration form.

Accommodation

You can book accommodation at the Clarion Hotel the Edge through their website.  Use the code AF2022 for a discounted room rate. Please note the cancellation policy on the Clarion Hotel the Edge website.

Please note that hotel rooms in Tromsø in May can fill quickly and we advise you book as soon as possible.

Arctic Frontiers cannot guarantee hotel accommodation and hotel bookings are not final until after outstanding registration fees are paid in full. Please see the hotel websites for cancellation policies.

How can I get around when in Tromsø?

Tromsø airport, Langnes, is located approximately 10-15 minutes by car from the city centre. There is a number of buses and taxis available just outside the airport. Taxis can be hailed outside the arrival hall of the airport or booked from: Tromsø Taxi, phone: (+47) 03011; or Din Taxi, phone: (+47) 02045. A taxi trip costs upwards of NOK 200 to the centre.

There are many hotels, mostly located in the city centre. The prices range from NOK 600 – NOK 3000.

Students and conference participants get special hotel rates if booked through the registration form.

What are the key sights to see in Tromsø?

Tromsø offers a variety of activities. You can go dog and reindeer sledding a mere 25 minutes from the city. Take a visit to the indigenous Sami culture areas. If you like to go hiking or skiing, Tromsø has a number of mountains and slopes you can visit.

Maybe you prefer not to walk up to the mountain top, but still want to see the view? Then you can take a cable car to the top of Mount Storstein, located right beside the city centre.

Among other key sights in and around the city are Polaria Arctic aquarium, the Polar Museum, the Arctic Cathedral and the Tromsø Brewery “Mack”.  For more information on attractions in Tromsø see Visit Tromsø or Visit Norway.

What is the temperature and the weather like?

Although Tromsø is an Arctic city with a subarctic, climate temperatures are moderate. Average temperature in May is around 4-5°C (39-41°F). There is still the potential of snowfall and icy conditions. The sun will be above the horizon for around 20 hours.

Warm clothes, sunglasses and sunscreeen are therefore advised.

What about practicalities such as internet access, power plugs and currency exchange?

The city of Tromsø offers wireless access at the majority of its locations. Cafés, restaurants, libraries and UiT offer free internet access. The mobile network is so up to date that you can tweet from any of the many mountain-tops of Tromsø. So you need not worry about being connected.

Furthermore, you do not need to worry about bringing cash wherever you go. The city of Tromsø is close to being completely “cash-free”. You can pay with credit cards and even apps almost everywhere. If you, however prefer to pay in cash, there is a number of ATM-machines free for your use.

The currency in Norway is the Norwegian Krone (NOK).

As for power and electricity, here are some facts:

• Voltage: 230 V
• Frequency: 50 Hz
• Power sockets: type F

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For presenters

Information for speakers

Arctic Frontiers Big Picture

The program will feature fixed sessions, approximately 1 hour 15 minutes in length, focused on given topics followed by debate. Thus traditional keynote speeches and PowerPoint presentations will not take place during the Big Picture program, unless specifically specified. Instead we aim for a more dynamic interactive format with questions from the moderator and the audience.

Arctic Frontiers Science

All presenters are recommended to also bring a poster with them (if in-person) and upload content to the 'virtual poster booth' on the digital platform.

Information for presentation and poster guidelines can be found here.

During the presentation, we ask presenters to be on time as the program is really tight. The chairs will decide whether there is time for questions from the audience.

Please inform us asap should there be any issues leading to changes in the program (cancellations, sickness etc.).

Should you have any questions regarding your presentation please do not hesitate to get in touch with us at secretariat@arcticfrontiers.com.

Digital Content

All registered participants have access to the digital platform. This provides possibility for interactions amongst participants and raising questions to the speakers. Attendees of the science part of the conference are also recommended to upload their poster content. 

Technical staff

Technical staff will be available during all sessions. Please direct all other enquiries for technical assistance to the conference information desk.

Code of conduct

All our participants are required to follow our code of conduct to promote open, safe, inclusive and positive spaces at our events. Please familiarise yourself with our code of conduct here .

Information for poster presenters

Setting up posters

In-person poster presentations will take place at the conference venue on Sunday 8th May. Please take time to set up your poster in the morning. 

Poster printing service

To avoid you having to travel with your poster to Arctic Frontiers we are offering a poster printing service.

If you wish to use the service please send a pdf or jpeg file (minimum resolution: 300 dpi) to posterservice@arcticfrontiers.com.  Posters must be sent by 12:00 CET on Tuesday 3rd  May. Only accepted posters will be printed and where the author has registered and paid for the conference

Costs for poster printing is 500 NOK.

Payment can be made in advance through the registration system or when you collect your poster.

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For media

Media at Arctic Frontiers

Journalists are welcome to cover Arctic Frontiers.

There is no conference fee for journalists. Please register through the registration form, when it is available, and select Media under delegate type.

Photo service

During Arctic Frontiers we provide a photo service. Photographs will be available via the Arctic Frontiers Flickr account. Photographs will be provided within 3 hours of being taken.

All photographs are free to use with the appropriate credit (Photo: [photographers name]/Arctic Frontiers 2022).

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CONTACT

Kjersti Vikør

Email: kjersti.vikor@kulturmeglerne.no