26th Annual Meeting of the European Charcot Foundation, 15 - 17 November 2018, Baveno (IT)
 
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About Baveno

Baveno is a small town located on the west shore of Lago Maggiore in the province of Verbano-Cusio-Ossola, part of Piedmont, northern Italy.

The city is rich in history, traditions and culture. There are plenty of archaeological, artistic and architectural testimonies: from the findings of the ‘neolithic’ age to the Roman architecture witnessed in the monumental complex of the Provostal Church in the centre.

Baveno is famous for its fine pink granite, which has been used for numerous buildings throughout the world. Some of these are the Arch of Peace and the Galleria Vittorio Emanuele in Milan, the columns of L’Opéra in Paris, the Karlskirche (Church of St Charles) in Vienna, the monument to Christopher Columbus in New York, and the Royal Palace in Bangkok. A monument on the lakefront to the “picasass”, the local stonemasons, pays tribute to the workers whose skills have made Baveno famous all over the world.

To the period between 1800 and 1900 belong the luxurious villas surrounded by wonderful naturalistic English parks and gardens, built for the elite that enjoyed making Baveno their summer retreat.

The privileged geographical position of Baveno, the first city onto the lake for people arriving from Northern Europe and the last for those returning back home passing through the Simplon Pass, and the many attractions it offers, make of it a perfect place for a break.




Accreditation:

An application for CME accreditation of the 26th Annual Meeting of the European Charcot Foundation will be submitted to the European Accreditation Council for Continuing Medical Education (EACCME).



App - the official ECF 2018 Meeting App

Download the 26th Annual Meeting Mobile Application on your smartphone or tablet and:

Find the latest practical information about the meeting
Navigate the up-to-date program
Consult the full list of Faculty and their biographies
Submit your questions live and interactively participate in the session's Q&A
Find detailed information on the different sessions
View the different posters that will be presented
Plan a one-to-one meeting with fellow attendees in the Quick Meeting Corner

More detailed information about the app and how to download will be available later.



Badge

Participants are requested to wear their personal name badge during the official program.
Access to the scientific sessions will only be granted to participants wearing their personal name badge.
Badges can be collected from the Registration & Hospitality desk.

Individual badges and meeting materials can be collected from the Registration & Hospitality Desk, located in the Meeting Lobby of Grand Hotel Dino, on:

Thursday 15 November 2018 between 09:00 and 19:15
Friday 16 November 2018 between 08:00 and 19:15
Saturday 17 November 2018 between 07:00 and 13:00



Cancellation Policy

After receipt of the confirmation of the individual or group registrations and/or hotel booking, 100% cancellation costs apply (no refunds).
Cancellations have to be made in writing to the Operational and Administrative Secretariat via charcot@seauton-international.com.

A cancelled individual or group registration or a cancelled hotel reservation, can be taken over by another participant (= name change) until Wednesday 31 October 2018.
Name changes after 31 October 2018 are subject to a fee of € 100 (excluding VAT).


Special cases:

In the event an abstract has been rejected, Young Investigators born after 1983 can decide to either cancel their registration free of charge and get refunded or confirm their registration by paying the registration fee as mentioned on the invoice.
The hotel reservation can be cancelled upon payment of a cancellation fee of € 100 (excluding VAT).
For Investigators born before 1983 the standard cancellation policy applies.



Certificate of Attendance

You will receive your certificate of attendance after completing the online evaluation form.
After the closing of the 26th Annual Meeting, you will receive the link to this evaluation form via email (email address provided with your registration).



Climate

Baveno enjoys a mild climate due to its location by the lake.

November is one of the coldest and most humid months of the year with average temperatures of 7.5 to 10ºC.



Currency

The currency in Italy is the Euro (€).

All major credit cards are accepted.




Dress Code

The dress code during the Annual Meeting is business casual.



Invitation letter

The organizers will be pleased to send a letter of invitation for visa or grant purposes to any individual requesting one, after registration and receipt of payments by the Operational and Administrative Secretariat.

It is to be understood that such an invitation is intended to help potential participants raise travel funds or obtain a visa. It is not a commitment on the part of the 26th Annual Meeting to provide neither a financial support nor a guarantee of visa approval.

You may request such a letter from the Operational and Administrative Secretariat (charcot@seauton-international.com).



Language

The official language of the Annual Meeting is English.



Live Stream

The full scientific program of the Annual Meeting will be streamed live via webinars. In addition, Young Investigators and Investigators are invited to present their poster for the live stream audience.

To register for the Live Stream or for more information, visit the Live Stream webpage in the tab "Organize Your Attendance".



Payment Policy

Please note that your registration will only be valid once full payment is received by the Operational and Administrative Secretariat. Priority to activities with limited capacity will be given to those who have paid in full.

All invoices issued must be paid before the Annual Meeting. All amounts are in euro. Payments can be made by credit card or bank transfer (for groups only) through a secured page on the Annual Meeting website.

Outstanding amounts will be collected at the on-site rate. When registering at the Registration & Hospitality Desk, please bring a copy of your proof of payment in the event your registration fees were not credited to the Meeting account in time. A credit card and signature may be required as guarantee of payment.

All charges for payment transactions are the responsibility of the participant and should be paid at source in addition to the registration fees.

Invoices are only sent by email.

Special requests for the processing of the invoice should kindly be submitted in writing to the Operational and Administrative Secretariat. For the reissuing of invoices € 100 (excluding VAT) will be charged.

Online payment
Online payments are accepted by:

Credit Card: Visa, MasterCard or American Express
Debit Card: Bancontact or Mister Cash

Payment by bank transfer (only for group bookings)
Payment by bank transfer must be received by the Registration Secretariat before 1 November 2018 to ensure payments are credited before the Annual Meeting.

As from 1 November 2018 only payments by credit card are accepted.

Bank transfer must be in euros and made out to: SEAUTON BVBA
Institution: BANK J. VAN BREDA AND CO NV
Address: MECHELSESTEENWEG 147, 3020 HERENT, BELGIUM
BIC/Swift: JVBA BE 22
IBAN: BE89 6451 2078 9485
Account: 6451 2078 9485
Beneficiary: 26th Annual Meeting

The following information must be provided:

Full name of the participant
Registration Reference Number
City, province/state and country of participant
Invoice number




Permission to Contact

Individual delegates will be contacted by the Operational and Administrative Secretariat with regards to their registration to the 26th Annual Meeting (registration and hotel confirmation, program updates, mobile application information, certificate of attendance, …).

The Operational and Administrative Secretariat will not contact group delegates with regards to their registration to the Annual Meeting.
The Operational and Administrative Secretariat will only contact group delegates with regards to the possibility to download and use the 26th Annual Meeting Mobile Application and the procedure to obtain the certificate of attendance (accreditation).

Delegate names (first and last name) and organization/institution will be made visible in the Annual Meeting mobile app.

When registering to the 26th Annual Meeting of the European Charcot Foundation, participants can agree (opt-in):
  • to receive email communications from the European Charcot Foundation to be informed about its Annual Meeting and other activities.
  • their contact information to be shared on the 26th Annual Meeting mobile app, an application developed especially for the 26th Annual Meeting containing all meeting information.
  • their contact information to be shared with the partners or supporting organizations for the purpose of providing information regarding MS products or services or sending invitations for special events or Satellite Symposia.
The Operational and Administrative Secretariat (charcot@seauton-international.com) can be contacted when delegates wish to consult, modify or delete the registered information.



Photos

Delegates agree that the European Charcot Foundation may use any photos taken in conjunction with the Annual Meeting in an unlimited manner for promotional purposes of the European Charcot Foundation and its activities on the European Charcot Foundation website and in European Charcot Foundation Publications without any compensation to the delegate.



Transfers

To organize your airport transfer upon arrival and departure, feel free to contact our recommended transfer company:
Lago Maggiore Transfer S.r.l.
Telephone: +39 0323 919890
Email: info@lagomaggioretransfer.com

Please mention: ECF 26th Annual Meeting when arranging your transfer.

Please note the European Charcot Foundation nor the Operational and Administrative Secretariat can be held responsible for the services delivered by Lago Maggiore Transfer S.r.l.. Transfer arrangements are made between the delegate or group responsible and Lago Maggiore Transfer S.r.l. without any involvement of the European Charcot Foundation or the Operational and Administrative Secretariat.



Visa

Most Europeans do not require an entry visa for Italy.

Please consult the Italian Embassy or Consulate nearest to you for specific details relating to visas.