Annual RIMS Conference: 4-6 June 2020, Leuven (BE)
 

Guidelines


Please carefully read and respect the instructions in order to ensure a smooth organisation and high quality of your participation to the RIMS Conference.
 
 
Preparation
  • All presenters should submit their presentation (PowerPoint, format: 16:9 (not 4:3)) at the welcome and hospitality desk on an USB stick. It is not possible to hand over your presentation in the meeting room. Please write your submission ID on the USB stick.
  • The name of your PPT file should start with your submission ID, followed by the last name of the presenter and the short title of the abstract. Fe: 12_last name of presenter_short title abstract.pptx .
  • Please submit your presentation at your earliest convenience, and at the latest during the lunch or coffee break preceding your presentation.
 
Your oral presentation
 
  • Please be seated on the first rows from the start of the session in which you present
  • The moderator will call the names of the presenter.
  • Your presentation will automatically be shown on the screen.
  • A clicker will be at your disposal.
  • It is obligatory to respect your time limit (either 12 minutes for platform presenters or 1 minute for poster express presenters).
 

Guidelines for poster presentation (poster viewing and poster express)

  • It is the author's responsibility to print the poster. Format: one sheet, width max 90 cm - height max 120 cm (portrait).
  • Posters should be mounted at their assigned spot.
    • On Thursday 4 June between 15:30 and 19:30 or on Friday 5 June between 08:30 and 10:55
    •  Each poster has been assigned a submission ID.  You will find this on your welcome envelope.
    • Mounting material will be at your disposal.  
  • Posters should be displayed
    • during the entire duration of the Conference
  • Please stand by your poster during your assigned presentation time:
    • Odd board numbers - Friday, 5 June from 13:45 to 14:15
    • Even board numbers - Saturday, 6 June from 12:58 to 13:28
  • Posters can be removed on Saturday 6 June between 14:00 and 16:00. Non-removed posters will not be kept in storage.

    Please refer to the Welcome and Hospitality Desk for assistance.