Info A - Z

Abstract Submission

The submission of abstracts is welcome and highly appreciated.
Abstracts should be submitted via the available link on the conference website and on Wednesday September 1, 2021 (23:59 CEST) at the latest.
All correspondence concerning the abstract will be sent to the submitting author/co-author who is responsible for informing any other co-author(s) of the status of the abstract.
All submitted abstracts that fulfill the submission criteria, will be screened and considered for presentation by reviewers, appointed by the Scientific Committee, which will send a notification regarding acceptance or rejection of abstracts to the submitting author via email.
We do not accept non-authors to present, only authors/co-authors.
The presenting author of an abstract must register for the congress. The Organising Committee reserves the right to exclude the abstracts from the programme for which registration is not duly completed within the deadline advised (September 28).
Should you wish to make corrections to an abstract already submitted or if you wish to submit other abstracts later, you may use your personal access codes (email and password). Corrections to abstracts can only be made until September 1 (the deadline of abstract submission).
Accepted abstracts are published in the Multiple Sclerosis Journal (digital version). Only abstracts of registered authors will be included in the Journal.
There is no cost linked to abstract submission or poster presentation.
Late breaking abstracts will not be accepted.
Abstracts with commercial content will not be accepted.
Posters will be displayed in an online poster area.

Deadlines:
Abstract Submission Deadline Wednesday September 1, 2021 (23:59 CET)
Abstract Submission Feedback Wednesday September 22, 2021

Awards:
The Scientific Committee of RIMS will grant awards for the best poster and best oral presentation.

Accreditation

The Annual RIMS Conference will request European CME credits (ECMEC) at European Accreditation Council for Continuing Medical Education (EACCME).

The RIMS Annual Conference will request accreditation at Rijksinstituut voor ziekte- en invaliditeitsverzekering (RIZIV).

Cancellation Policy

After receipt of the confirmation of the individual or group registrations and/or hotel reservation, 100% cancellation costs apply (no refunds). Cancellations have to be made in writing to the Conference Secretariat via rims-events@seauton-international.com.

A cancelled registration can be taken over by another participant (= name change) until Friday November 19, 2021. After this date a name change fee of € 50 including 21% VAT is applicable.

Modifications to your conference registration are only possible to non-paying items.

Certificate of Attendance

A certificate of attendance will be sent by email after the Annual Conference.

Conference Registration

A Conference Registration includes:

Access to the Scientific Programme of the 26th Annual RIMS Conference, digital edition (November 26 - November 27, 2021)
Access to the Special Interest Group meetings on Saturday afternoon
Access to the online posters presented on the occasion of the 26th Annual Conference, digital edition submittance
Access to the online publication of the Multiple Sclerosis Journal
An application has been made to the UEMS EACCME® for CME accreditation of this event
Post-event access to the recordings of the lectures

Individual Annual Conference Registrations
Individual Annual Conference Registrations should be made online and are available until the day of the Digital Conference.

The registration cannot be shared by two or more participants. As such, only the participant who registered for the conference can use the link to the Digital Conference.

RIMS-member
Participants are RIMS members if they are an Individual Member at the time of registration or if their respective organisation is a RIMS member at the time of registration.

Proof of membership will be requested when registering (Membership ID).

Maximum six participants per Member Center can register at the reduced fee.

The Individual Membership fee or the Membership Fee of the Center will have to be paid before the start of the Conference to gain access to the Conference.

Group Annual Conference Registrations
If you are making a booking for somebody else or for more than one person, you are considered the group responsible. Please note that the group responsible is not registered for the Conference. In case the group responsible wishes to attend the conference, he/she needs to register as a delegate as well.

One invoice will be created for the entire group.

The group registration is only valid after the full payment for the group registration has been received.

Every group delegate requires a personal e-mail address, double e-mail addresses will not be accepted.

Digital Conference

A link to attend the Annual RIMS Digital Conference will be shared to all participants a few days before the Conference.

Language

The official language of the Annual Conference is English.

Payment policy

Please note that your registration will only be valid once full payment is received by the Conference Secretariat. Priority to activities with limited capacity will be given to those who have paid in full.

All invoices issued must be paid before the Annual Conference. All amounts are in euro. Payments can be made by credit card or bank transfer (for groups only) through a secured page on the Annual Conference website.

All charges for payment transactions are the responsibility of the participant and should be paid at source in addition to the registration fees.

Invoices are only sent by email.

Special requests for the processing of the invoice should kindly be submitted in writing to the Operational and Administrative Secretariat. For the reissuing of invoices € 120 (incl. VAT) will be charged.

Online payments are accepted by Credit Card: Visa, MatserCard or American Express.

Permission to contact and to store personal data

Individual delegates will be contacted by the Conference Secretariat with regards to their registration to the Annual Conference (registration, programme updates, certificate of attendance, …).

The Conference Secretariat will not contact group delegates with regards to their registration to the Annual Conference. All communication will be sent to the groups responsible.

When registering to the Annual Conference of RIMS, participants can agree (opt-in):

to receive email communications from RIMS to be informed about its future Annual Conferences and other activities.
that their contact information may be shared with the partners or supporting organisations for the purpose of providing them information regarding MS products or services or sending them by-invitation only special events or SIG’s.

Please note that your personal data will be kept by the Operational and Administrative Secretariat for the upcoming 5 years, if you choose to give us the permission to send you e-mails about RIMS' Annual Conference and other activities.

The Conference Secretariat (rims-events@seauton-international.com) can be contacted when delegates wish to delete or modify the registered information (i.e. name + surname + e-mail).

Specific Terms & Conditions

Please find a PDF version of the specific terms and conditions here.

Validity

If one or more provisions of this Specific A-Z Terms & Conditions is found to be invalid, illegal or unenforceable (in whole or in part), the remainder of the provision and of this Specific Terms & Conditions shall not be affected and shall continue in full force and effect as if the invalid, illegal or unenforceable provision(s) had never existed.

Annual RIMS Conference: November 26 - 27, 2021